Tips on how to Cease Microsoft Outlook from Saving Despatched Emails

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Clearing out your Despatched Gadgets folder in Microsoft Outlook usually means both deleting all of the emails or transferring them into an archive. Whichever you like, right here’s find out how to automate the method by both not saving despatched emails or saving them into a distinct folder as a substitute.

While you ship an e mail, Outlook sends the unique e mail to the recipient and shops a duplicate of that e mail within the Despatched Gadgets folder. This default habits makes good sense and can most likely by no means change, however that doesn’t imply you’re caught with it.

Outlook permits you to flip this off in order that it doesn’t retailer a duplicate of your despatched emails within the Despatched Gadgets folder. When you usually delete all the pieces in your Despatched Gadgets then that is all you want.

To robotically transfer objects right into a folder aside from Despatched Gadgets, you cease Outlook storing a duplicate to your Despatched Gadgets, and create a rule that sends a duplicate of all emails you ship to the folder of your alternative as a substitute.

We’re involved in doing this as a default for all emails, however you are able to do this as a one-off for a person e mail. In your Outlook utility, open the “Choices” tab and click on “Save Despatched Merchandise To,” which gives you the choice to specify a selected folder or to not save the despatched e mail in any respect.

The "Options" tab showing the "Save Sent Item To" menu items.

However we are able to’t consider many conditions the place you’d wish to do that. And in case you did, it might be simpler to only delete or transfer the e-mail from Despatched Gadgets as a substitute. Nonetheless, if you wish to do that robotically for all emails, right here’s how.

Tips on how to Cease Saving Despatched Emails

To cease Microsoft Outlook from saving a duplicate of your despatched emails, open File > Choices.

Outlook's "Options" menu option.

Within the “Mail” tab, scroll right down to the “Save Messages” part and uncheck “Save copies of messages within the Despatched Gadgets folder.”

The "Save copies of messages in the Sent Items folder" option.

Now click on “OK” within the bottom-right of the “Choices” window.

The "OK" button in the "Options" panel.

When you simply need Outlook to cease saving despatched emails, that is all you’ll want to do.

If you’d like the e-mail consumer to avoid wasting your despatched emails to a different folder, you’ll want to create a rule to inform it to try this.

Tips on how to Save Despatched Emails to a Totally different Folder

In Microsoft Outlook, click on House > Guidelines > Handle Guidelines & Alerts.

The "Manage Rules & Alerts" menu option.

Now choose the “New Rule” button.

The "New Rule" option in the "Rules and Alerts" panel.

Within the Guidelines Wizard window that opens, click on “Apply rule on messages I ship” after which choose the “Subsequent” button.

The "Apply rule on message I send" option in the Rule Wizard.

The subsequent panel is “Which situation(s) you wish to examine?” As we would like this rule to impact all despatched emails, don’t examine any situations, simply click on “Subsequent.” A dialogue will seem asking you to verify that this rule will have an effect on all emails you ship. Click on “Sure.”

The dialogue asking you to confirm that the rule will apply to all emails you send.

Select the “transfer a duplicate to the required folder” choice and choose the underlined textual content to decide on the folder.

The "move a copy to the specified folder" option in the Rules Wizard.

Within the folder record that seems, select the folder you need your despatched emails saved to after which click on “OK.”

The folder selection panel.

Now choose the “Subsequent” button.

The "Next" button in the Rules Wizard.

Click on “Subsequent” once more, give your rule a reputation on the ultimate display screen, after which choose “End.”

The name of the rule and the "Finish" button in the Rules Wizard.

To any extent further, all emails you ship will save into the folder you selected as a substitute of Despatched Gadgets.

This rule will solely work while you ship emails by way of the Microsoft Outlook desktop consumer. While you ship emails by way of the Outlook net app, they are going to proceed to avoid wasting into the Despatched Gadgets folder. There’s no equal method to create a rule for despatched mail within the Outlook net app.

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