When you might have channel and message notifications flashing in Microsoft Groups, it’s laborious to know that are a precedence. Mark your message as Essential or Pressing so your teammates know to concentrate to it.
Having the ability to ship direct messages to individuals and chat with them in channels inside Microsoft Groups is a double-edged sword. Certain, it’s nice to have the ability to contact a person or a bunch every time you could, however the draw back is that everybody else can contact you, too.
This results in a standard drawback: notification bloat. When you’ve got a number of chat and channel notifications, how are you aware which is a precedence at a look? And the way do your teammates know when a message from you is basically vital, or simply an replace in your fantasy soccer workforce?
The reply to those questions is that you just don’t. However Groups makes it simple to mark a message as both Essential or Pressing with a corresponding icon so you possibly can talk the precedence of the message.
Essential messages could have a crimson exclamation mark.
Pressing messages could have a crimson bell.
Don’t use these choices too usually, or individuals will ignore them—in any case, if every thing you ship is marked as Essential or Pressing, then they’ll begin to turn out to be simply one other message. However used sparingly, these can actually assist workforce members prioritize messages.
As a reminder, messages to a channel will be marked as Essential, messages in chat (direct messages or DMs) will be marked as Essential or Pressing.
How you can Mark Channel Messages as Essential
Marking a channel message as vital is fairly easy. After opening the Microsoft Groups software, click on on the “Format” choice underneath a brand new message, choose the three-dot menu icon on the right-hand aspect, and select “Mark As Essential” from the menu.
When you’ve got a widescreen monitor, the choice is not going to be hidden underneath the three-dot icon and might be seen on the toolbar as an exclamation mark.
An “IMPORTANT!” header might be added to the message, and the left-hand border will flip crimson.
Sort your message as regular and publish it. It is going to present up within the channel with an exclamation mark on the right-hand-side.
Your teammates will see a crimson exclamation mark subsequent to the channel, indicating that somebody has posted an vital message.
How you can Mark Chat Messages as Essential or Pressing
Marking a message as Essential or Pressing in a chat is even easier than it’s in a channel. Click on on the “Set Supply Choices” choice underneath a brand new message after which select “Customary,” “Essential,” or “Pressing.”
An “URGENT!” header might be added to the message, and a crimson banner will seem on the high of the window.
Sort your message and ship it as regular. It is going to present up within the chat with a bell on the right-hand-side.
The individual you despatched the message to will see a crimson bell subsequent to the chat, indicating that you just’ve despatched them an Pressing message.
An Essential message works the identical manner because it does for a channel message marked as “Essential.” An Pressing message is comparable, however with one important distinction: the recipient will get an alert message each 2 minutes for 20 minutes till they learn the message.
For that reason, use “Pressing” with warning as individuals don’t typically admire getting an “Pressing” notification for one thing which isn’t truly time-sensitive.
In the event you’re utilizing Microsoft Groups as a visitor, you received’t be capable to mark a message as Pressing. This feature is barely accessible for homeowners and members of a workforce.