Use vCalendar Information in Outlook

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A Microsoft Outlook application logo

Microsoft Outlook makes use of vCalendar information to change details about conferences and appointments with others in your house or group. With vCalendar information, you possibly can simply schedule appointments with others even when they’re not utilizing Outlook as their main calendar.

What Is a VCS File?

A vCalendar file, which has the .vcs file extension, allows you to change calendar occasions with different folks. It can save you an Outlook calendar occasion inside a VCS file and ship it to somebody to share these occasion particulars—even when the recipient is outdoors your group.

Another electronic mail functions assist VCS information, too, so this additionally works to change information with individuals who don’t use Outlook.

Create vCalendar Information

Click on the “Outlook Calendar” icon within the backside left of the display to open your calendar.

Proper-click any date on the calendar and choose “New Appointment” to create a brand new entry.

Add the appointment data, together with the date, time, and any pertinent particulars. Click on “Save & Shut” so as to add the entry to your calendar.

save and close

Double-click the calendar entry to open it.

double click calendar entry

Click on “File.”

click file

From the sidebar on the left, click on “Save As.”

save as

Close to the underside, to the appropriate of the “Save as kind” dropdown, choose “vCalendar Format” and click on “Save.”

insert vcalendar file

E mail vCalendar Information

In Outlook, click on the “New E mail” icon on the prime left to ship a brand new electronic mail. Handle it as you usually would, with a recipient, topic line, and any pertinent data within the physique of the e-mail.

new email icon

From the “Insert” tab, click on “Connect File” so as to add the vCalendar file.

In my case, the file didn’t present up within the dropdown menu, so I’ll click on “Browse This PC” on the backside of the checklist. Usually, particularly in case you simply created the file, it ought to seem on the prime of the checklist.

browse this pc

Discover the vCalendar file, and click on to pick it. Click on “Insert” on the backside so as to add it to the e-mail.

insert vcalendar file

Click on “Ship” to ship the e-mail as regular.

Import vCalendar Information

In Outlook, click on “File” to import a VCS file.

click file

From the sidebar on the left, click on “Open & Export.”

open and export

Click on “Open Calendar.”

Navigate to the place you saved the vCalendar file. In case you can’t discover it, verify the format choices on the backside and ensure you have “vCalendar format” chosen.

Click on the file to pick it after which press the “Open” button on the backside.

click file then open

Click on “Copy to My Calendar” so as to add the vCalendar file to your main Outlook calendar.

Verify the addition by clicking the “Sure” button within the pop-up.


Now you can create your individual vCalendar information to share throughout platforms. You can even ship them and import them into your Outlook calendar. When you get used to utilizing vCalendar information, you’ll discover they’re extremely helpful for staying organized no matter which platform you and your colleagues are utilizing.





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