Microsoft Groups is nice for splitting work areas into completely different groups and channels, however it’s straightforward to have far too many issues within the sidebar for straightforward navigation. Right here’s how you can clear issues up a bit.
One of many advantages of Microsoft Groups is that it’s straightforward to create teams and channels. This implies you possibly can cut up up work streams, have fine-grained permissions for who can see what, and customarily handle your collaboration and doc entry the way in which you need it.
Nevertheless, each profit can turn out to be a disadvantage, and on this case, the downside is that the variety of groups and channels can rapidly develop to the purpose the place it’s arduous to seek out something. That is very true in a company atmosphere the place different folks can add you to groups or channels.
Fortuitously, Microsoft Groups provides you instruments to cope with this so that you simply management which groups and channels you see. Right here’s how you can wrangle your Groups sidebar into one thing extra organized.
We’ll begin with a disorganized sidebar and switch it into one thing extra ordered.
Reorder Your Groups
The very first thing to do is to kind your groups into some form of order. Grouping related Groups collectively, or ordering them alphabetically, will show you how to visually scan them to seek out the workforce you need.
You are able to do this by dragging and dropping groups into completely different positions within the sidebar. Click on the workforce you need to transfer—in our case, it’s the “Mission Pegasus” workforce—and drag it into the precise place.
Do that with your entire groups till they’re in some form of organized checklist.
Disguise Groups You Don’t Look At
Now that you’ve got an ordered checklist, it’s time to maintain the essential groups seen and conceal the unimportant groups. It’s widespread to have a number of groups that you simply barely look at (particularly groups that different folks have added you to) however which you could’t go away.
You’ll be able to disguise these groups by clicking the three-dot icon subsequent to the workforce identify and choosing “Disguise” from the menu.
This may create a brand new “Hidden Groups” part.
Click on the arrow subsequent to “Hidden Groups” to reduce the group and conceal the hidden groups from sight.
Any longer, you received’t see the groups until you open the “Hidden Groups” part by clicking the arrow subsequent to it, and also you received’t get notifications from the hidden groups until you’re talked about instantly.
To take away a workforce from “Hidden Groups,” click on the three-dot icon subsequent to the workforce and choose “Present” from the menu.
Disguise Channels You Don’t Look At
You might have groups that you simply need to maintain seen, however that even have some channels you by no means take a look at. Very similar to an entire workforce, you possibly can disguise particular person channels. Click on the three-dot icon subsequent to the channel and choose “Disguise” from the menu.
This may create a brand new part within the workforce referred to as “1 Hidden Channel.”
When you disguise a couple of channel, the identify will change to “2 hidden channels,” “3 hidden channels,” and so forth.
To view hidden channels, click on the arrow subsequent to “Hidden Channels” and choose the channel identify, or click on “Present” to unhide the channel.
Pin Your Vital Channels
To maintain essential channels seen on a regular basis, you possibly can pin them to the highest of the sidebar. Click on the three-dot icon subsequent to the workforce after which choose “Pin” from the menu.
This may create a brand new “Pinned” part on the prime of the sidebar with the channel you’ve pinned seen under it.
You’ll be able to pin as many channels as you want. We’re solely within the “Standing Updates” channel in our undertaking groups, so we’ve pinned these channels and dragged and dropped them into alphabetical order primarily based on the undertaking identify.
To take away a workforce from the “Pinned” part, click on the three-dot icon subsequent to the channel after which choose “Unpin” from the menu.
Pinned channels are seen within the “Pinned” part no matter whether or not the workforce they’re in is hidden or not. As we don’t have to see the opposite channels in our undertaking groups, we are able to disguise every undertaking workforce and make our checklist even cleaner.
By means of comparability, bear in mind our sidebar was initially an unordered mess.
However with a couple of minutes of sorting, hiding, and pinning, we’ve turned it into one thing a lot cleaner and simpler to make use of.