The way to Backup and Restore Emails in Microsoft Outlook

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Trendy electronic mail programs maintain your mail within the cloud so you’ll be able to entry it from anyplace, however even they’ve storage limits. Right here’s the way to take a backup of your Microsoft Outlook emails and restore it if you happen to ever want these messages once more.

The way to Take a Backup In Microsoft Outlook

Taking a backup in Microsoft Outlook could be very straightforward. Backups are saved in PST (Personal Storage Table) recordsdata, which may be opened instantly in Outlook. Right here’s the way to create one.

RELATED: What’s the Difference Between Outlook’s PST and OST Files?

Open Microsoft Outlook in your pc, click on “File” within the ribbon, after which choose Open & Export > Import/Export.

Outlook's "Import/Export" option.

Click on “Export To A File” after which choose the “Subsequent” button.

Outlook's "Export to a file" option.

From the following window, spotlight “Outlook Information File” and click on “Subsequent” to proceed.

The file types you can choose to export to.

You may choose a person folder, resembling “Archive,” however if you wish to make a backup of all of your emails, click on on the title of your mailbox, make sure that “Embody Subfolders” is checked after which click on “Subsequent.”

The folder choices for the data export.

By default, your file will probably be known as “backup.pst” and saved in Window’s default Microsoft Outlook folder, however you’ll be able to change the placement and the file title.

If you happen to save the file with the identical title as one other PST file in that location, the emails will probably be saved to the identical file. That is what the “Choices” part is for; select whether or not to switch duplicate emails, create duplicate emails, or to not export duplicate emails in any respect. If you’re performed, click on “End.”

The export options for the file being exported to.

Outlook will create a PST file within the location you specified. Meta-data resembling folder properties (views, permissions, and AutoArchive settings), message guidelines, and blocked senders lists aren’t exported.

The exported .pst file in Windows Explorer.

Use the backup function as an offsite backup, to create space in your IMAP account, or to maneuver emails into a special account or Microsoft Outlook on one other system.

RELATED: How to Export an Outlook Calendar as a CSV File

The way to Restore a Backup In Microsoft Outlook

Now that you’ve got a PST file, you want to have the ability to import the information in it again into Microsoft Outlook, which is simply as straightforward as exporting the file.

Open the Outlook utility in your pc, click on “File,” after which choose Open & Export > Import/Export.

Outlook's "Import/Export" option.

Subsequent, choose “Import From One other Program or File” and click on “Subsequent.”

Outlook's "Import from another program or file" option.

Spotlight the “Outlook Information File” choice after which choose “Subsequent.”

The file types you can choose to import from.

Select the PST file you need to import and select whether or not to switch duplicate emails, create duplicate emails, or to not import duplicate emails in any respect. If you’re performed, click on “Subsequent.”

The import options for the file being imported from.

Choose the folder you need to import—or the entire mailbox, if that’s what you exported—and select whether or not to import the recordsdata into the present folder you’re in, or folders with the identical title as you exported.

If you happen to’re restoring from a backup or shifting your emails to a brand new system, you’ll need to “import objects into the identical folder in” and select the mail account to import them into. This may create the identical folder construction you exported to the PST. If you’re performed, click on “End.”

The Outlook location into which the files will be imported.

Your emails will now be imported into Microsoft Outlook. If you happen to’re importing emails from a special account, and also you’re utilizing IMAP or MAPI, the imported messages will probably be synced with the e-mail server and also you’ll be capable of entry them from different units. Relying on the amount of emails, it would take a short while for the sync to finish.

Keep in mind that meta knowledge resembling folder properties ( views, permissions, and AutoArchive settings), message guidelines, and blocked senders lists aren’t exported into the PST, in order that they gained’t be imported both and also you’ll need to recreate them.





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